Data Processing Agreement (DPA) Addendum

Effective Date: July 20, 2026

Remote Notarez Hampton Roads Notary Public

Remote Notarez Hampton Roads Notary Public (“Remote Notarez,” “we,” “our,” or “us”) is committed to safeguarding the privacy and security of personal information processed in connection with our remote online notarization and notary services.

This Data Processing Agreement (“DPA”) outlines our obligations regarding the collection, processing, storage, and protection of personal data in compliance with applicable privacy laws and industry standards.

1. Purpose

Remote Notarez processes personal information solely for the purpose of providing notarial services, identity verification, appointment scheduling, customer support, regulatory compliance, and related business operations.

2. Types of Personal Data Processed

We may collect and process:

• Full name
• Address
• Email address
• Telephone number
• Government-issued identification information
• Signature and electronic signature data
• Audio and video recordings required by remote online notarization laws
• Transaction and document information
• Billing and payment information

3. Lawful Basis for Processing

Personal data is processed based on:

• Customer consent
• Performance of a service agreement
• Compliance with legal obligations
• Legitimate business interests related to service delivery and fraud prevention

4. Security Measures

Remote Notarez maintains appropriate technical and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. These safeguards include:

• Encryption of data in transit and at rest where applicable
• Access controls and authentication procedures
• Secure service providers and platform partners
• Routine monitoring and security reviews

5. Data Retention

Personal data is retained only for as long as necessary to:

• Provide contracted services
• Comply with state and federal recordkeeping requirements
• Resolve disputes
• Enforce legal agreements

Certain notarial records may be retained for periods required by applicable laws and regulations.

6. Third-Party Processors

Remote Notarez may utilize trusted third-party service providers to assist with:

• Remote online notarization platforms
• Appointment scheduling
• Payment processing
• Cloud storage
• Business communications

All third-party providers are expected to maintain appropriate security and privacy protections.

7. Data Subject Rights

Subject to applicable law, individuals may have the right to:

• Access their personal information
• Request correction of inaccurate information
• Request deletion where legally permitted
• Object to certain processing activities
• Request data portability

Requests may be submitted using the contact information below.

8. International Clients

Remote Notarez serves clients worldwide. Where personal information is transferred across jurisdictions, reasonable safeguards are implemented to protect data in accordance with applicable privacy requirements.

9. Data Breach Notification

In the event of a confirmed data breach involving personal information, Remote Notarez will take reasonable steps to investigate, mitigate risks, and provide notifications as required by applicable law.

10. Contact Information

For questions regarding this Data Processing Agreement or our privacy practices, please contact:

Remote Notarez Hampton Roads Notary Public
Email: info@remotenotarez.com
Phone: 757-271-3004
Website: www.remotenotarez.com

Updates to This Agreement

Remote Notarez reserves the right to update this DPA periodically to reflect changes in legal requirements, business practices, or service offerings. The most current version will always be posted on our website.

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